Business Report Writing Skills Tips

Business Report Writing Skills Tips-19
If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.

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In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.

Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience.

Make sure that you keep track of your references, especially for academic work.

Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.

It should be no more than half a page to a page in length.

Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. Modern word processors have features to add tables of contents (To C) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences. If you have to use specialist language, you should explain each word as you use it.Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.The executive summary or abstract, for a scientific report, is a brief summary of the contents.It’s worth writing this last, when you know the key points to draw out.

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